Top 5 Video Tools for Onboarding New Employees

Employee onboarding is a crucial step in ensuring that new hires feel welcome, informed, and set up for success in your teams and company.

Video content is a great way to communicate your company values, explain processes, and personalize the onboarding experience.

In this article, we'll highlight five top video tools for onboarding new employees, with a focus on ease of use, engagement, and scalability.

Vouch remains a leading choice, but we've also included other highly effective tools to help streamline your onboarding process.
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1. Vouch – The Best Video Tool for Employee Onboarding

🔗 Visit Vouch

Vouch is a leading video tool for collecting and sharing authentic video messages, making it an ideal solution for onboarding new employees - and far more effective than text-heavy documents.

Vouch enables HR teams and managers to record, edit, and distribute short-form videos to guide new hires through company culture, policies, and expectations.

Clients:

Vouch's client list speaks volumes about the tool. Vouch is trusted by companies like Atlassian, Amazon, Canva, Nike, Cisco, Safety Culture, Warner Bros and thousands of more teams to create powerful employer branding videos. You can meet a few Vouch clients here.

Pros:

✔ Personalized Welcome Videos: Create authentic introductions from leadership and teammates.

✔ Asynchronous Training: New employees can watch videos at their own pace.

✔ Seamless Integrations: Works well with Slack, Microsoft Teams, and HR platforms.

✔ AI-Powered Features: Automatic captions, smart trimming, and brand customization.

✔ Boosts Retention: Engaging onboarding content leads to better information retention.

Cons:

✖ Pricing for Small Business: Vouch is designed for large to enterprise-level companies with plans that are designed around larger teams, more extensive video collections and security requirements. The results for these larger companies are remarkable, making Vouch a clear winner - even though we could be biased on this one.

2. Tella

🔗 Visit Tella

Tella is a browser-based video recording and editing tool that makes it easy to create polished training videos for onboarding.

Clients:

Tella is popular among startups, HR teams, and distributed companies looking for an intuitive video-based onboarding solution.

Pros:

✔ High-Quality Screen Recording: Ideal for walkthroughs and software training.

✔ Branded Video Content: Customize videos with company branding.

✔ Simple Browser-Based Editing: No software download is required.

✔ Collaboration-Friendly: Enables HR teams to co-create and edit onboarding materials.

Cons:

✖ Limited Interactivity: This does not include built-in quizzes or assessments.

✖ Storage Limitations: The free plan comes with limited storage capacity.
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3. Trainual

🔗 Visit Trainual

Trainual is a knowledge management and training platform that allows companies to create structured video-based onboarding experiences.

Clients:

Trainual is used by small businesses, HR teams, and fast-growing companies to standardize onboarding and training.

Pros:

✔ Step-by-Step Training Modules: Organize video content into structured learning paths.

✔ Built-In Quizzes: Ensure employees retain key information.

✔ Automated Workflows: Set up onboarding sequences for different roles.

✔ Integration with HR Tools: Works with Slack, Gusto, and payroll systems.

Cons:

✖ More Focused on Documentation: Lacks a strong emphasis on video creation compared to Vouch.

✖ Higher Learning Curve: Requires setup for proper structuring of training materials.
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4. Biteable

🔗 Visit Biteable

Biteable is a video creation platform specializing in animated and explainer videos, making it a great tool for engaging onboarding content.

Clients:

Biteable is favored by HR teams, training departments, and internal communications specialists to make onboarding engaging.

Pros:

✔ Pre-Made Video Templates: Easily customize animations for onboarding messages.

✔ Great for Policy & Culture Videos: Helps communicate company values in an engaging way.

✔ Easy-to-Use Editing Tools: No advanced editing skills required.

✔ Budget-Friendly Plans: More affordable than high-end production tools.

Cons:

✖ Less Personalized: Focuses more on animated content rather than live video introductions.

✖ Not Ideal for Interactive Learning: This does not include quizzes or feedback collection.
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5. Usetiful

🔗 Visit Usetiful

Usetiful is a digital adoption and onboarding tool that uses in-app video guidance to help new employees learn software tools efficiently.

Clients:

Usetiful is commonly used by SaaS companies, product teams, and IT departments to onboard employees into internal systems.

Pros:

✔ In-App Video Tutorials: Helps new employees learn software tools on the job.

✔ Guided Walkthroughs: Interactive experiences improve retention.

✔ No-Code Setup: Easy to implement without developer assistance.

✔ Good for IT & HR Onboarding: Helps employees adapt to digital workflows.

Cons:

✖ Niche Use Case: Focused primarily on software training rather than general onboarding.

✖ Limited Video Customization: Not as flexible for branding and storytelling.
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Which Video Tool is Best for Employee Onboarding?

• If you want personalized onboarding videos, Vouch is a great choice and is made for larger companies and enterprise organizations.
• If you need simple video recording and branded training content, Tella is a great option.
• If you require structured onboarding modules with quizzes, Trainual is worth considering.
• If you want to engage animated onboarding content, Biteable is ideal.
• If you need software onboarding and digital adoption, Usetiful is a solid pick.
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Summary

Video is an essential tool for enhancing the employee onboarding experience, helping new hires feel more connected and confident in their roles.

Vouch leads the pack when it comes to creating authentic, easy-to-share onboarding videos, but each tool offers unique features depending on your specific needs.

Investing in the right video platform will reduce onboarding time, improve retention, and create a more engaging training experience for new employees.
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Create Better Employee Onboarding Videos With Vouch

Loved by companies like Canva, Nike, Cisco, Stryker, HubSpot, Amazon, and more, tools like Vouch make leveraging video for employer branding remarkably easy.

Book a Vouch demo today and chat with a video content marketing expert.